Hotel/Motel Tax Grant Program
The City of Marysville Hotel/Motel Tax Grant Program is now accepting applications for 2019 funds. The application period will close on Friday, September 28, 2018 at 5:00 p.m. To be considered for funding, applications must be received prior to that time and date.
Applications can be submitted online, mailed to City Hall or delivered in person to City Hall. If delivering in person or mailing, please allow yourself adequate time to ensure the applications are received at City Hall by Friday, September 28, 2018 at 5:00 p.m.
Applications delivered or sent to City Hall should be addressed to the attention of Leah Tocco. The address for City Hall is:
1049 State Avenue
Marysville, WA 98270.
The application is included in the Links portion at the end of this webpage.
The City of Marysville receives Hotel/Motel tax funds annually. Washington State RCW 67.28 details how these funds are to be used.
The Marysville City Council believes that the community as a whole should benefit from these funds. With this philosophy it has been determined that Hotel/Motel tax revenue should be allocated to qualified or eligible city or community groups as further defined through a grant process.
The City Council's objective in selecting projects for assistance from the Hotel/Motel Tax Grant Program is to enhance the City of Marysville's tourism market. Awards are limited to projects promoting tourism in Marysville. This means not only investing in tourism solicitation, but also ensuring that viable programming exists here for the visitors we attract. Consequently, in addition to funding visitor solicitation proposals, the city also funds program proposals if they are accompanied by a reasonable public promotion component.
The applicant must demonstrate clearly and convincingly that the proposed project is in compliance with the state statues governing the use of funds. Please reference Washington State RCW 67.28 prior to preparing your project request to ensure your project meets the state eligibility requirements.
In addition to state statues, applications must satisfy the following criteria:
- The applicant is strongly encouraged to supply at least 25% of the total project cost. A cash contribution, in-kind services, or a combination of both may meet the matching requirement. If project proposals demonstrate a higher matching contribution, the application may receive higher consideration.
- Projects must be no more than one year in duration.
- Collaborative efforts between organizations is encouraged.
- Other assistance program funds can be used to offset project proposals.
The program is open to applications from any qualified private non-profit entity that has demonstrated ability to accomplish the proposed project. This includes agencies such as historical societies, art groups, chambers of commerce, museums and galleries, youth activity organizations, service clubs, etc. Eligible applicants must demonstrate and submit with their application evidence of non-profit status.
This program is also open to the City of Marysville. Projects must comply with state statues and an application must be submitted to secure funding.
The application form is developed by the City of Marysville Executive Office and will address the following specific areas.
Each proponent will be required to clearly define and demonstrate the tourism benefit through the project proposal. The project, if funded, must be in compliance with state statues governing the use of program funds.
Scope of work
The applicant will be required to submit a detailed scope of work.
The elements and the scope of work must be tied to a timeline with clear milestones indicating when components of the project will begin and/or be completed.
The overall project budget will need to be submitted with the application along with any other details you feel with clarify the information or other funding sources.
Proof of non-profit status
Non-profit organizations proposing projects must submit evidence of their status (i.e. a copy of the certificate of non-profit incorporation signed by the Secretary of State for the Washington and/or a copy of the Federal Internal Service letter confirming 501 (c) (3) status).
Tax identification number is required. Projects submitted by the City of Marysville do not require proof of non-profit status.
The lead sponsor of a cooperative project will need to submit formal letters of commitment from project co-sponsors.
Funds will be distributed to those that receive grants on a reimbursement basis at the completion of the project. No funds can be advanced in support of a project. Project sponsors must first incur costs and then bill the city for reimbursement under contract guides. Reimbursements will be for the exact invoice amounts upon completion of the project. Applicable taxes are reimbursable.
Additional requirements for reimbursement will be included in the contract for those projects selected for funding.
Each project selected for funding will be required to enter into a contractual agreement with the City of Marysville. The contract will cover such areas as definition of the project goals, definition of eligible costs, specification of payment procedures, limits of City of Marysville liability and other usual customary requirements.
Monitoring and reporting
As a contractual condition, each funded project will be monitored for progress and consistency with original goals. The sponsor will be required to submit a final report at the end of the project and may be required to submit periodic progress reports during the course of the project.
Each project proponent will designate a primary individual as the contact for the project. During the life of a funded project, this individual will be the principal representative in working with the City of Marysville.
When the application period opens, City of Marysville staff will use various means to inform potential eligible applicants of the deadline for applications. When the application period closes City staff will review the applications for completeness and eligibility. Qualifying applications will then be evaluated by a five-person panel. The panel will be comprised of the two representatives of business that collect lodging tax revenues; two representatives of persons involved in activities authorized to be funded by lodging tax revenues; and one City of Marysville elected office who shall serve as chair of the committee. City of Marysville staff from the Executive Department will be the staff liaison.
Links to Application and RCW
Online application - requires users to create an account within the website to view and submit the form.
PDF of application
Hotel/Motel Tax Report - Required for reimbursement to those awarded funds